Category Archives: Exchange Server

exchange 2010 no-reply email


Creating an exchange 2010 no-reply email can be done in few easy steps that basically includes group with authorized users to send email as no-reply@domain-name and on the other hand block emails sent to no-reply@domain-name email address.
Follow this procedure to create an Exchange 2010 no-reply email:
Step 1 (allow outgoing no-reply email for users)
1.Open active directory users and computers snap in.

2.Create a new users and name it “No-Reply” < create a password for that user < mark the “user cannot change password” and “password never expired” fields.

3.Open exchange 2010 console < add mailbox for existing users < create mailbox for no-reply user.

4.If you want to let number of users send email as no-reply < open active directory users and computers snap in < open a new Global |Security group < add all the users that need permission to send as no-reply to this group.

5.Open No-Reply user properties < go to security tab < add the group you created on section 4 < mark the “send as” permission for this group.

Step 2 (disable incoming messages to no-reply mailbox:

1.Open exchange 2010 console.

2.Go to transport rules < create a new transport rule (this step is much similar to creating an outlook rule except it’s a server rule).

3.Under “conditions” < Mark the upper tab called “send to people” < on the bottom choose the no-reply mail address < press “next”.

4.Under “actions” < mark the Send rejection message to sender with enhanced status code” and edit the message you want to be appear to people that sent to no-reply.

That’s is
Now you can send as a logged in user from the no-reply group.

How to move pop3 configuration with outlook 2010


Office 2003 included a nice built in add on for office tools that exported and imported all POP3 configuration data (no passwords – so user had to put passwords only).move pop3 configuration with outlook 2010 will take place as follow.

Actually, this kind of operation can be done with outlook 201o in a separate way:

1. Login to original computer where configuration already setup with administrator privileged.

2. Go to start < run < regedit

3. search for the registry key: HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles\Outlook

4. Export this key (right click < export).

5. copy the key to target computer 6. Enter the passwords for imported mail accounts.

How to export mailbox data to PST file


Exchange 2007 service pack 1 and exchange 2010 cmdlet command prompt allow the exchange administrator to export mailbox data to PST file using the Export-Mailbox command, which may be uploaded and phrased later using Microsoft outlook client.

By default, all mailbox data exported using the command, but export mailbox data to PST will not work on a mailbox in a different forest that the administrator works on and will not work on public folders databases.

Also, before exporting the data, the administrator should have full access mailbox permission on the target mailbox. If user director (administrative user) needs access to export Jessy’s mailbox, he can do it using this command:

Add-MailboxPermission -Identity Jessy -User director -AccessRights FullAccess

To get the requested access to export from one mailbox to another, both mailboxes should be accessed to admin follow this command.

The command for exporting the data to PST file:

Export-Mailbox -Identity <MailboxID> -PSTFolderPath <PstFolderPath&PstFileName>

For example:

Export-Mailbox -Identity User -PSTFolderPath D:\pstfiles\user.pst

Checkout all parameters for Export-Mailbox to segment by dates, groups, database etc

How to create exchange 2010 custom recipients scope


Building a custom recipient scope that applies to specific users in a certain OU in Active Directory by using a RecipientRoot parameter. To create exchange 2010 custom recipients scope do the follow:
New-ManagementScope “New-Management-Scope-Name” –RecipientRoot “OU=OU_Name,DC=DomainName,DC=com” It’s also possible to use RecipientRestrictionFilter, for example to add it the recipient scopes of all users with mailboxes so concatenating to the string above along with this string:
-RecipientRestrictionFilter  {RecipientType -eq “UserMailbox”}


exchange server 2010 role assignment


The CMDLET that get exchange server 2010 role assignment retrieves a list of the role assignments in the Exchange management server is:
To add a member to a role group use the syntax:
Add-RoleGroupMember “GroupName” -Member “UserName”
Fill in the right group name under “GroupName” and the user you wish to add to this role group to “UserName”
The cmdlet to indicate if the user added to the group list is:
Get-RoleGroupMember “GroupName”
One of the frequent operations is adding a role to an administrator only and it can be done by this syntax:
New-ManagementRoleAssignment -User “User_Name” -Role “Role_Name”

Exchange 2010 gives us this flexibility to move between different role groups to create the exact operation we need.
For example: the organization has a Managers group which is a member of the “Special Operations” role group.
Say the “Special Operations” assigns the roles “send on behalf” and “Export Mailbox” roles.
Now the managers need a new role, for example: to watch the recipient members for a distribution group (which is blocked for all company).
To do this we’ll modify the role group “Special Operations” and add the “watch recipient members” role as follow:
New-ManagementRoleAssignment -Role “watch recipient members” -SecurityGroup “Special Operations”


How to set exchange account in blackberry bold


There is a different way of getting email and calendar items from an exchange server except the known BES method which enforces the organization to install the blackberry exchange manager software on the exchange 2003, exchange 2007 and exchange 2010 server.
This kind of connection can be done as follow:
1.Press the bear paw icon (known as Blackberry icon)

2.Go to Setup.

3.In Setup menu < go to email settings.

4.You should see a list of all email accounts configured in your Blackbery (those are only the non-enterprise emails as BES email configured under "enterprise activation")

5.Click "Add" to add to add Yahoo, AOL, Gmail, windows live accounts.

6.Press "other" to add new email account (even Microsoft exchange mailbox).

7.Type your email address and password and you’re done. Blackberry will automatically identify the outlook web access URL over the network.

8.To change the OWA address or other settings (like filters, timeout, sync options etc) by clicking the operation button while marking the requested account under "email settings" < choose "edit" < choose "advanced options" < change "Outlook web access URL"

9.To change the signature of email getting send by this device trough the OWA account, go to "email settings" < choose "edit"< choose "general options" <set the signature text.

Blackberry enterprise activation process


Blackberry enterprise activation process is the method which connects the blackberry Smartphone to the BES server and syncs all data from exchange to blackberry and vice versa.
Important to know that one of the advantages for using BES as opposed to using the regular POP3 account setting on other Smartphone is that the email pops up to the blackberry regardless to the fact that one use Wi-Fi or any other network platform as the cellular data provider include this service when it comes to blackberry data package. The other advantage is that the BES service shrinks each email up to 10% from the original email to save bandwidth.
The most common method for activating blackberry is as follow:

1. The Blackberry Enterprise server (known as BES) administrator adds the new blackberry device user account to blackberry manager application.

  A. Open the blackberry manager.
  B. Under the Blackberry domain name < open "servers" < right click the server name < choose "Add user" or "Add Blackberry device"
  C. On the "type name or select from list"  < choose the requested user < press "select" < press "OK"
  D. Add the requested policy for the chosen blackberry device.
In this stage the blackberry enterprise server checks for the requested mailbox on the messaging server (Microsoft exchange server).

2. The Blackberry Enterprise server administrator create Enterprise activation password as follow:

  A. Open the "Blackberry manager – security administrator authority"
  B. On the right bottom pane < open the "service access"
  C. Click the "set activation password" and enter the password twice < press "OK"
  D. You can also use to Set the password on the "General tab" of the "UserName" Properties
  E. Another method is to "generate password and email activation" automatically by browsing to user on the blackberry manager  < right click the requested user < choose the " Generate and Email Activation Password"

3. Activate the requested Blackberry device as follow:

  A. On the user’s blackberry device < click the bear paw icon to see the full menu
  B. Browse to "options" < "advanced options" < "enterprise activation".
  C. On the "email" row < enter the full email access of the user.
  D. On the "password" < enter the password which was generated by the Enterprise server administrator on step 2C.note that the "activation server address" row can be empty.
  E. click the bear paw icon < click "activate"
In this stage, activation data sent to Blackberry Enterprise server trough the service provider

4. The Blackberry Enterprise server identifies the request and sends an activation message to the user’s blackberry as ETP.DAT file. This message shown in the device and indicates that the device was registered in the Blackberry Enterprise server database for dealing with the request.
Note that Blackberry Enterprise server recognizes this email message as an activation message.

5. The Blackberry Enterprise server contacts the requested blackberry device with data from the activation message to acknowledge that activation data received. In this stage the user’s Blackberry device shows message like "verifying encryption" and "encryption verified".

6. If there is a match between the given passwords from section 2C and the feed password from section 3D, the blackberry server start to push activation information to the user’s device service book and pre populate email messages. In this stage the user see in his blackberry device "Activating" message with percentage of done process.

7. User’s Blackberry device indicates "Activation complete" message.

8. User may see now all his mailbox data in the blackberry device.
If getting any errors try to activate the blackberry device, this article may help to solve the problem.
Another way of Activating the BlackBerry Smartphone is to use the BlackBerry Administration Service, this method can provide multiple users activation platform for BES administrators, the process is:

1. Connecting the Blackberry to computer with access to Blackberry administration service (known as BAS) < login to BAS.

2. Open  the "device" menu < open "attached devices" < click "manage current device" < "assign the current device"

3. Choose the user account that will be attached to the device and press "associate user".


Secure POP3 and IMPAP4


If your organization’s clients work with POP3 or IMAP4 services dealing with Microsoft Exchange 2003\2007\2010, its recommended to secure the communication and authentication methods using SSL as follows:

1.Connect to IIS manager and on the ‘secure communication tab’ mark the > ‘require secure channel (SSL)’ and the ‘require 128 bit encryption’ checkboxes.
2.On the exchange manager < go to ‘server configuration’ < go to ‘client access'< go to ‘ IMAP properties’ <select the POP3 or IMAP4 tab(one by one) <go to   ‘authentication’ tab < mark the ‘secure logon. A TLS connection is required for the client to authenticate to the server’ checkbox.


Exchange 2007 move mailbox



Most of us familiar with the regular MMC or cmdlet for moving exchange 2007 mailbox within the same organization. Using MMC it’s the most common and intuitive way as the exchange admin can view users and mailbox stores using the great GUI tool of exchange manager.
But what if we want to move mailbox to a server that located in a different organization on which we have message routing policy with? MMC will not cover this area as it can view only exchange servers located within the same organization or "domain forest" using Active directory meanings.
First we have to know that if our mailbox located under exchange 2007 server\store and we want to move it to another organization, it will not work with exchange servers older than exchange 2003.
1.The first step is authenticating against the other exchange server using the Get-Credential command as follow:
Open the exchange power shell and authenticate against your local server using: $SourceAdmin = Get-Credential < put your user and password using domain\user method and approve.
Authenticate against the destination server using: $TargetAdmin = Get-Credential < put your user and password using domain\user method and approve.

2.Moving the requested mail include the command first and then the "explanation" of source and target servers and DC and credentials:
move-mailbox "RequsetdMailbox" -TargetDatabase "RequestedTargetDatabase" -SourceForestGlobalCatalog "" -GlobalCatalog "" -DomainController "" -NTAccountOU "OU=MovingUsers, DC=Gmalaya,DC=COM" -SourceForestCredential $SourceAdmin -TargetForestCredential $TargetAdmin

3.It’s recommended to pipe this command the get-mailbox command that will pick all requested mailbox from source server and move all mailboxes at once. It’s even better to centralized all mailboxes under a single store and make the transfer.